Minutes of the Board of Finance meeting held on Tuesday, May 17, 2010 at 9:00 p.m. following the 7:30 p.m. Annual Budget Meeting at the Lyme - Old Lyme Middle School Cafeteria.
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~Present:~~~~~~~~~ Regular Members:~Andrew Russell, Wayne Devoe, Janet Sturges, David Woolley
Alternate Members:~ David Kelsey, Judy Read
Timothy C. Griswold, Ex-Officio
Nicole Stadjuhar, Finance Director
Absent:~~~~~~~~~~~ Regular Members:~ Christopher Kerr, H. P. Garvin, III
~~~~~~~~~Alternate Members:~ Maggie Ward
Guests: No guest present
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Mr. Russell called the meeting to order at 9:02 p.m.~ A motion was made by Mrs. Sturges, seconded by Mr. Woolley to have Mr. Kelsey vote for Mr. Garvin and Ms. Read to vote for Mr. Kerr in their absence. Motion carried.
Mr. Russell stated that since everyone didn’t have their previous meeting’s minutes with them, it was decided to postpone approving them until the June 15th meeting.
Setting the Mill Rate
Mr. Russell thanked the Board members for all their hard work this past budget season and in keeping the mill rate down. A motion was made by Mr. Woolley, seconded by Mr. Kelsey to approve the new mill rate at 18.60. Motion carried.
Appointment of Auditor
Mr. Russell stated that the current auditor, Kostin, Ruffkess and Company, has submitted a proposal to perform the FY2010 audit for $25,000. It is noted that they did not increase their fees from last year.
A motion was made by Mrs. Sturges, seconded by Mr. Kelsey to appoint Kostin, Ruffkess & Company as the Town’s auditors for fiscal year 2010. Motion carried.
Board of Finance Meeting May 17, 2010
Old Business
None.
New Business
None.
Other Business
None.
Selectman’s Report
Bus Barn: Bus barn is progressing along on schedule. Drainage pipes have been installed and the building has been placed on its foundation. The Town’s attorney prepared a motion to dismiss the lawsuit submitted by CT Carpentry. Upon reviewing the motion, CT Carpentry withdrew its lawsuit, however the Town has spent about $10,000 on this matter.
Church Corner: Meeting First Selectman Griswold stated that there will be a meeting with a representative of American Industries (AI), AI’s attorney, Mrs. Sturges, First Selectman Griswold and the Town’s attorney on May 20th. The goal is to negotiate a resolution of the issues concerning the Church Corner Project. All seem eager to resolve the differences and complete the work.
Town Hall Expansion: There will be a meeting on Friday with the firm that prepared the HVAC evaluation study, the design firm and representatives from the Town to review the report. Selectman Sibley suggested that the Town Hall building Committee be invited but First Selectman Griswold believes the technical people need to review the report and then update the Committee about recommended courses of action. The Town’s attorney will also advise on hiring Zelek Electric to install the photovoltaic system.
Single Stream Recycling Program: The Town was awarded a $46,000 grant and has over $175,000 on account from the CRRA lawsuit funds, for a total of over $221,000 which can be used to purchase 95 gallon carts for single stream recycling. The Town has a quote for 4,697 carts, with transportation, in the amount of $232,615 and will be obtaining additional quotes. We would need to have a special Town Meeting to approve the purchase of the carts, probably during the summer. In addition, we must develop a RFP for a single stream recycling contractor to perform our automated single stream collection, probably to begin next spring.
Board of Finance Meeting May 17, 2010
The Town must also decide on how it wants to handle the expiring municipal solid waste contract with Shoreline Sanitation, which requires action in June 2010.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, June 15, 2010 at 7:30 p.m.
A motion was made by Mr. Devoe, seconded by Mr. Kelsey to move into Executive Session, with Mrs. Stadjuhar included in the meeting, at 9:22 p.m to discuss a personnel matter. Motion carried.
A motion was made by Mr. Devoe, seconded by Ms. Read to adjourn Executive Session at 9:34 p.m. Motion carried.
A motion was made by Mrs. Sturges, seconded by Mr. Woolley and passed unanimously to adjourn the meeting at 9:35 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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